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Word Processor/Project Assistant At GEI Consultants Inc

Location: Milton, Ontario

Job Description

Savanta Inc. (Savanta) is the Canadian operation of GEI Consultants, Inc. (GEI), one of North America s leading engineering and science consulting firms. While most of our team members are concentrated in southern Ontario, we are not limited by geography, nor do we buy into the world of daily commuting. Our team operates from virtual, home-based offices to reduce the environmental and social effects of commuting and to help extend our geographic presence across the marketplace. We stay connected through regular meetings, the use of a wide array of technology, and specialized collaborative workspaces.

we are currently seeking a Word Processor/Project Assistant to supporting GEI project teams in delivering excellent work products to our clients. The Office Administrator/Project Assistant will work closely with Project Managers, and Technical Staff to ensure project deliverables and documentation are maintained to corporate standards and policies. This individual will act as an editorial assistant and complete a large amount of proofreading and formatting of technical documents.

The successful candidate for this position will be responsible for a wide variety of tasks that will ensure efficient operation of a fast-paced office.

Essential Responsibilities & Duties

Daily work will consist of both project assistance and administrative support tasks as follows:

Project Assistant Responsibilities and Tasks
  • Assist with document quality control to ensure all corporate quality standards are achieved.
  • Prepared Word documents required, accurate proofing and formatting of professional documents consistent with corporate guidelines.
  • Prepare and/or maintain Excel spreadsheets for project related budgets.
  • Procure and maintain Certificates of Insurance for projects.
  • Complete other project related, and technical duties as assigned.
Administrative Responsibilities and Tasks
  • Standard Administrative duties and tasks.
  • Produce documents (hard copy and bind) as required.
  • Scan and save electronic materials as required.
  • Assisting with document QA/QC compliance guidelines.
  • Provide document preparation assistance to other administrators and project managers across the Ontario Region as needed.
  • Other administrative duties as assigned.
Minimum Qualifications
  • Strong attention to detail and strong interpersonal skills.
  • Excellent organizational, grammar, punctuation and spelling skills are required, as well as outstanding verbal and written communication skills.
  • Advanced Microsoft Word and Technical Writing skills; including automating documents, formatting, and accurate proof reading.
  • Advanced Microsoft Excel, PowerPoint and Adobe Acrobat skills
  • 5+ years of office experience.
  • Valid driver s license required.
  • Previous experience supporting architects, engineers or construction firms- especially environmental groups is a plus.
Benefits
  • Market-Competitive Compensation
  • Comprehensive Benefits Program, including Medical, Dental, Vision and More
  • Continuing Education Assistance and Tuition Reimbursement
  • Professional Development and Opportunities for Advancement
  • Paid Holidays and Paid Time Off
  • Rewards and Recognition
  • RRSP program and more…
Physical Job Requirements
X

Sedentary

Light

Medium

Other

Activity Level Throughout Workday
Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

Continuous

(67-100% of day)

Not Applicable
Sitting

X
Standing

X
Walking

X
Climbing

X
Lifting (floor to waist level) (in pounds)

(0-25 lbs)
Lifting (waist level and above) (in pounds)

(0-10 lbs)
Carrying objects

X
Push/pull

X
Twisting

X
Bending

X
Reaching forward

X
Reaching overhead

X
Squat/kneel/crawl

X
Wrist position deviation

X
Pinching/fine motor skills

X
Keyboard use/repetitive motion

X
Taste or smell (taste=never)

X
Talk or hear

X
Accurate 20/40

Very Accurate 20/20

Not Applicable
Near Vision

X
Far Vision

X

Yes

No

Not Applicable
Color Vision (ability to identify and distinguish colors)

X
Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable
Depth perception

X
Hearing

X

Environmental Requirements
Occupational Exposure Risk Potential

Reasonably Anticipated

Not Anticipated

Blood borne pathogens

X
Chemical

X
Airborne communicable diseases

X
Extreme temperatures

X
Radiation

X
Uneven surfaces or elevations

X
Extreme noise levels

X
Dust/particular matter

X

Other (exposure risks):

Usual workday hours:

X

8

10

12

Other work hours

GEI is an EEO/AA/M/F/Vet/Disability employer