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Business Development Administrative Assistant At GCM Grosvenor

Location: Chicago, Illinois

Job Description

The Administrative Assistant in this position will provide administrative support to several Managing Directors and
Directors within our Business Development team. This position is an excellent opportunity for a hard-working
individual who is a quick learner, detail-oriented, empathetic and tactful with high energy who is looking to add
value. Strong organizational skills, superior written and verbal communication skills, ability to anticipate needs,
work independently and prioritize workload are required. The Administrative Assistant will have regular
interactions with current and prospective clients/consultants as well as senior leaders in the firm, which requires
a high level of professionalism, positive “can do” attitude and discretion.

RESPONSIBILITIES
The individual will be involved in the following critical activities: 
Organize complex travel schedules with many moving parts. Plan and arrange extensive international

and domestic travel, including, but not limited to preparing trip logistics, agendas, meeting materials
and detailed itineraries, which may require making last minute changes that occur outside of standard
working hours and communicating those changes in a timely and organized manner. 

Manage multiple complex and comprehensive calendars by utilizing judgment in the allocation of time
between meetings and meeting logistics. Coordinate and schedule all appointments, which may include
philanthropic and personal commitments, providing all pertinent details. 

Monitor department activity and special events in order to proactively assume responsibility for such
events resulting in efficiency and appropriate planning. 

Track information for new and prospective clients in Salesforce, ensuring all communications are logged,
information is accurate and documents are attached. 

Prepare and submit travel and expense reports in a timely manner utilizing Concur.
 Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in the

dissemination of this information.
 Work with members of Business Development, Marketing and other functional teams on special and

recurring projects, including preparation of project management-related materials (e.g., to do lists, step
plans, timelines, working group lists, etc.). 

Assist with the coordination of charitable requests and events. 
Provide administrative support including filing, copying, scanning, typing and mailing/couriering

correspondence.
 Answer phone calls and communicate messages in a professional and timely manner.
 Provide assistance on personal matters, which may include running errands outside of the Firm. 
Provide back-up to the other administrative assistants as needed. 
Perform related duties as assigned.

(GCM Grosvenor reserves the right to add to, delete, change or modify the essential duties and requirements at any time. Other functions may be assigned
to the position at GCM Grosvenor’s discretion.)

If interested and qualified for this position, please notify Human Resources.
EQUAL OPPORTUNITY EMPLOYER M/F/D/V
1

GCM Grosvenor Administrative Assistant, BD

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS
The ideal experience and critical competencies for the role include the following: 
Bachelor’s degree or equivalent professional experience required.
Minimum of three years’ experience providing executive or senior management level administrative

support in a corporate setting preferred. Previous experience in the financial services industry a plus.
Proven experience successfully managing complex travel itineraries; ability to modify schedules if

necessary in a professional and efficient manner.
Expert knowledge of Microsoft Office products, with high proficiency in Excel, Word and PowerPoint.

Salesforce experience highly desirable. 
Outstanding verbal and written communications skills.
 Demonstrated initiative and ability to work in a fast-paced, changing environment.
High degree of integrity and the ability to recognize the requirements of confidentiality, professionalism

and decorum.
Proven ability to work both independently and within a team.
Ability to build and maintain outstanding relationships; ability to build strong rapport with internal and

external constituents.
 Outstanding organization, decision making and problem solving skills.
Entrepreneurial approach to task management. Ability to take control and manage tasks independently

to closure.
Flexibility and adaptability to various changing working conditions based on priorities, including the

ability to work during non-standard working hours as necessary.

In terms of cultural fit, the successful candidate will be self-motivated and energized by working amongst a group
of thoughtful, smart and successful colleagues. He or she will enjoy being part of an organization focused on
excellence and will be a naturally collaborative person who enjoys interacting with individuals at all levels.
Additionally, he or she will be a strong team player with a proactive approach and the ability to exercise discretion
and judgment.