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Payroll Accountant At Gateway Community Services, Inc.

Location: Jacksonville, Florida

Job Description

GATEWAY COMMUNITY SERVICES, INC.

POSITION: PAYROLL ACCOUNTANT

REPORTS TO: DIRECTOR OF FINANCE

POSITION OBJECTIVES
Responsible for the timely and accurate records for all payroll functions, preparing quarterly and year end tax reports, preparing W-2 forms at year end, preparing 1099 forms at year end, reconciling life, dental and health insurance invoices on a monthly basis.

ESSENTIAL FUNCTIONS
1. Ensure quality internal and external customer care and service.
2. Review and process payroll time sheets by noon on payroll Tuesday.
3. Enter and balance payroll time sheets with Payroll File by noon on payroll Tuesday.
4. Assure payroll deductions are routed to the Accounts Payable Specialist for payment.
5. Assure payroll taxes are calculated and electronically transmitted to federal and state agencies.
6. Prepare and enter Direct Deposit for transmission prior to deadline imposed by current bank for crediting to employee accounts on Wednesday night.
7. Print all paychecks and direct deposit vouchers.
8. Research all payroll related issues in timely manner.
9. Assist in preparing payroll related tax and insurance benefit payments.
10. Maintain all payroll files.
11. Provide necessary documentation for annual audit.
12. Assist in budget preparation as needed.
13. Perform special projects and other Agency related assignments as requested.
14. Process all food stamp applications on a daily basis. Process food stamp receipts on a monthly basis.

PERFORMANCE STANDARDS
1. Must complete all required training.
2. Must abide by Agency's Code of Ethics, Agency Standards, Policy and Procedures Manuals.
3. Must practice universal precautions as part of regular job duties whenever applicable.
4. Must be able to perform assigned work independently with minimal supervision.
5. Timely and regularly complete all required documentation, reports, and other Agency related paperwork.
6. Ability to function as an effective team member.
7. Maintain work area in a clean and orderly condition.
8. Ensure safe operating conditions within the area of responsibility.
9. Must be familiar with the Agency's Financial Policies and Procedures, DCF Travel and Administrative Guidelines (10-E14).
10. Must maintain record security and client confidentiality at all times.
11. Must assure security of all negotiable items such as checks, food stamps and cash.
12. Must not engage in behaviors that erode the cohesiveness of the program staff.
13. .

GATEWAY COMMUNITY SERVICES, INC.

QUALIFICATIONS
FORMAL EDUCATION/EXPERIENCE * High school diploma or equivalent.

SKILLS * Ability to communicate in English and to read and understand written English
at a High School level.

Team Members.

KNOWLEDGE * Accounting functions and terminology.

CERTIFICATION/LICENSURE * Provide copy(s) of transcript(s)

Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift a minimum of 10 lbs. Visual and auditory ability sufficient to evaluate data and applications. Fine motor skills for legible and accurate writing of reports, correspondence and working with the computer. Work endurance ability to work an 8-12 hour day. Hours and days off may vary, weekend work may be required. If in recovery a minimum of two years sobriety from all mood altering substances and/or alcohol is required.

Job Type: Full-time

Experience:

Education:

Schedule: