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Secretary I (NXT- Fort Saskatchewan) -Temporary At Elk Island Public Schools

Location: Sherwood Park, Alberta

Job Description

Secretary I- Temporary

Next Step- Fort Saskatchewan

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,150 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and to discover their passions in life. We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources and practical professional learning opportunities.


Next Step Junior High Fort Saskatchewan is a grades 7-12 school with 3 teaching staff and 2 support staff. The school is located within Fort Saskatchewan, Alberta.

Next Step is a supportive, alternative junior and senior high school for students who require a non-traditional, individualized program. Located in community-based sites in Sherwood Park, Fort Saskatchewan, and Vegreville, Next Step provides students with:

  • a safe, comfortable environment
  • flexible, individual schedules
  • the opportunity to take responsibility for their own education and to experience success
  • excellent teachers and encouraging and respectful staff


Commencing as soon as possible until June 28, 2019.

22.5 hours per week (Monday to Friday- 4.5 hours per day) Based on a 10 month school year.

Daily hours of work are 8:30 am to 1:00pm at the Fort Saskatchewan Outreach location only.

Open to: Internal and External candidates

Duties include:

  • Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
  • Type confidential counselling reports and assessments as prepared by the school counsellor.
  • Register new students through PowerSchool
  • Take minutes at staff meetings, type and distribute to staff
  • Perform general office duties, file and photocopy
  • Receptionist duties:
  • Responsible for telephone switchboard and direct calls to appropriate departments

- Record and relay telephone messages to staff and students


Key Duties/Responsibilities

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor. The following activities are typical examples of a Secretary I position.

  • Reception- Receive in-person or phone inquiries from students, parents, staff and the public
  • Clerical duties- type, file, photocopy and laminate
  • Data Entry
  • First Aid- Administer basic First Aid and medication for students requiring medical attention
  • Other related duties as requested


Qualifications

Education and Experience

  • High School Diploma
  • Supplemented by related courses
  • First Aid Certificate
  • Minimum 6 months related experience in a school or office environment
  • Equivalencies will be considered


Demonstrated Skills and Competencies

  • Strong oral and written communication skills
  • Strong interpersonal skills
  • Strong prioritization, organization, multitasking, problem solving and time management skills
  • Strong ability to adapt and manage change with frequent interruptions
  • Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
  • Knowledge of office equipment
  • Personal suitability

For more information, please contact Joseph Clark at 780-464-1899.

We thank all those who apply. Only those selected for further consideration will be contacted.