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Secretary I (NXT- Fort Saskatchewan) -Temporary At Elk Island PS Regional Division No. 14

Location: Sherwood Park, Alberta

Job Description

Secretary I- Temporary

Next Step- Fort Saskatchewan

Elk Island Public Schools (EIPS) is one of the
largest school divisions in Alberta, serving the education needs of
approximately 17,150 students in 43 schools. Every day, the staff and students
of EIPS are encouraged to pursue opportunities to grow and to discover their
passions in life. We pride ourselves on providing our staff and students with
the tools to achieve success by offering dynamic programming, up-to-date
resources and practical professional learning opportunities.

Next Step Junior High Fort Saskatchewan is a grades 7-12 school with 3 teaching staff and 2 support staff. The school is located within Fort Saskatchewan, Alberta.

Next Step is a supportive, alternative junior and senior high school for students who require a non-traditional, individualized program. Located in community-based sites in Sherwood Park, Fort Saskatchewan, and Vegreville, Next Step provides students with:

a safe, comfortable environment
flexible, individual schedules
the opportunity to take responsibility for their own education and to experience success
excellent teachers and encouraging and respectful staff

Commencing as soon as possible until June 28, 2019.

22.5 hours per week (Monday to Friday- 4.5 hours per day) Based on a 10 month school year.

Daily hours of work are 8:30 am to 1:00pm at the Fort Saskatchewan Outreach location only.

Open to: Internal and External candidates

Duties include:
Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
Type confidential counselling reports and assessments as prepared by the school counsellor.
Register new students through PowerSchool
Take minutes at staff meetings, type and distribute to staff
Perform general office duties, file and photocopy

Receptionist duties:
Key Duties/Responsibilities

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor. The following activities are typical examples of a Secretary I position.

Reception- Receive in-person or phone inquiries from students, parents, staff and the public
Clerical duties- type, file, photocopy and laminate
Data Entry
First Aid- Administer basic First Aid and medication for students requiring medical attention
Other related duties as requested

Qualifications

Education and Experience

High School Diploma
Supplemented by related courses
First Aid Certificate
Minimum 6 months related experience in a school or office environment
Equivalencies will be considered

Demonstrated Skills and Competencies

Strong oral and written communication skills
Strong interpersonal skills
Strong prioritization, organization, multitasking, problem solving and time management skills
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Knowledge of office equipment
Personal suitability

For more information, please contact Joseph Clark at 780-464-1899.

We thank all those who apply. Only those selected for further consideration will be contacted.