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Special Events Manager At Conde Nast

Location: New York, New York

Job Description

The foundation of Vogue’s leadership and authority is the brand’s unique role as a cultural barometer for a global audience. Vogue places fashion in the context of culture and the world we live in — how we dress, live and socialize; what we eat, listen to and watch; who leads and inspires us. Vogue immerses itself in fashion, always leading readers to what will happen next. Thought-provoking, relevant and always influential, Vogue defines the culture of fashion.

Job Description

Primary Responsibilities: Position reports directly to Head of Experiences. Coordinate and execute all details for Client Media Days and Editor’s Days. This includes: communicating directly with clients and their respective PR and/or production team to manage timing and planning of event. Coordinating room rental, event set up, décor, catering, event signage, AV needs and securing AV support staff, client check-in and communicating with the account industry leads. Work with the security team to ensure all deliveries are approved by 1 WTC security. Manage specific elements of entire department’s events, including, but not limited to: Publisher’s and Executives Meeting, National Sales Meeting, Premium at Scale Events, Client Entertaining Events, Shinnecock Hills Golf Outing, and the CEO Luncheon. Responsibilities include: list management, transportation, RSVPs, coordinating and shipping supplies, and budget and invoice management. Support specific elements of Condé Nast integration at key industry events including CES, PCPC and Cannes. Manage and update the event department’s Cheat Sheet. This includes: researching new restaurants, bars, hotels, etc. in the NYC area. This also includes seasonal entertaining options (outdoor venues and local markets like the Hamptons and surrounding suburbs). Manage all internal lists and RSVPs for the event department. This includes researching people and updating lists with relevant client information, handling all event RSVPs, creating name tags as necessary, and uploading final guest list into iPad check-in app and coordinating staff to help manage check-in during events. Handle all department’s invoice submissions and manage any vendors that need assistance with processing their invoices and registering into the Condé Nast Payables vendor system. Make restaurant reservations for clients and staff for important client meetings. Create, code and submit expense reports for Head of Experiences and Senior Director, Experiences. Keep track of all invoices and budgets for the event department and ensure they are filed appropriately. Book travel for Head of Experiences. Update the Event Calendar. Order necessary event-related materials and/or office supplies. Support Head of Experiences and Senior Director, Experiences with any administrative tasks. Desired Skills & Qualifications: 2-3 years working in special events, relevant experience in publishing/media field a plus. Comfortable working directly with high-level executives including Condé Nast Management and VIP Clients. Able to communicate and work with a variety of departments in the building from different brands to office services to security. Extremely detail-oriented and organized. Highly motivated. Flexible schedule, able to travel. On trend with various social media platforms; Twitter, Instagram, Facebook Pinterest and related event industry trends. Proficiency in G Suite and Excel.

What happens next?

If you are interested in this opportunity, please apply below and we will review your application as soon as possible. Please note that due to the high level of applications we receive, it is not always possible for us to respond to each applicant in person. Should your profile fit this open position we will contact you within approximately 4 weeks. You can update your resume or upload a cover letter at any time by accessing your candidate profile.



C ondé Nas t is an equal opportunity workplace.
Duties and responsibilities may be adjusted based on years of experience.
Salary is also commensurate with experience.