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DEPARTMENT ADMINISTRATOR (P2730) At Concordia University

Location: Montréal, Quebec

Job Description

Reporting to the department Chair, the incumbent manages the day-to-day operation of the Department including coordination of work committees and projects, coordination of academic scheduling and facilities, monitoring of the critical path, and supervision of non-academic personnel.

Primary responsibilities

  • Manage and coordinate daily operation of the department; work with and inform the Chair of relevant issues and actions undertaken.
  • Assign work to, supervise, and evaluate permanent staff.
  • Oversee departmental budgets; analyze and approve departmental expenses and reconcile monthly and annual operation budget; manage external contracts for off-campus academic events.
  • Monitor critical path and manage all processes as they relates to faculty and staff Collective Agreements, ensuring deadlines are met.
  • Maintain confidential full-time faculty personnel files; assist the Chair with the organization of full-time faculty yearly workload and follow up with the Dean’s office as necessary.
  • Prepare the yearly academic schedule in consultation with the Chair, full-time faculty and the UG Coordinator. Maintain contact with Student Academic Services regarding section allotments, and added or cancelled sections.
  • Manage department space and physical facilities. Maintain contact with IITS and Facilities Management regarding problems and issues; coordinate equipment purchasing as necessary.
  • Review departmental policies and procedures regarding administrative matters and the daily operation of the department, with a view to drafting and implementing procedures to improve departmental operations.

Requirements

  • Bachelor’s degree in a field pertinent to the primary responsibilities and four to seven years of relevant work experience, of which at least two years in a supervisory experience.
  • Experience in a university environment, preferably in an academic department.
  • Knowledge of Collective agreements as well as University policies and procedures desirable.
  • Good knowledge (Level 4) of written and spoken English and of spoken French in order to communicate effectively with the University community. Knowledge of written French an asset.
  • Basic knowledge of Word and Excel (to create and edit documents and spreadsheets); knowledge of email and database software. Knowledge of FIS, SIS and FRIS desirable.
  • Demonstrated communication and interpersonal skills, with the ability to work independently as well as in a team.
  • Exceptional organizational skills, with the ability to set and meet deadlines and to ensure others meet critical deadlines.

Salary

  • Please note this is a Pay Equity designated position PE538-51A and that the associated salary range is $ 80,563 - $ 93,473 per annum.

Union/Association

ACUMAE

Interested applicants must submit a curriculum vitae with a covering letter by December 3, 2018. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.