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BUDGET ASSISTANT (P2809C) At Concordia University

Location: Montréal, Quebec

Job Description

GINA CODY SCHOOL OF ENGINEERING AND COMPUTER SCIENCE (GCS)

BUDGET ASSISTANT (P2809C)


Posted on: April 2, 2019
Deadline: April 15, 2019
Grade: 10

Note

This posting represents a leave replacement effective until June 5, 2020.

Scope

Reporting to the Senior Faculty Financial Officer, the incumbent assists with the budget planning and control; explaining and applying policies and procedures with respect to Human Resources and Financial Information System. He or she acts as liaison between academic departments and service units.

Primary responsibilities

  • Maintain detailed records of all expenditures and commitments for the Office of the Dean (including operating, capital and trust accounts) as well as other departments monitored at the Faculty level.
  • Evaluate and verify salary and non-salary expenditures for all departments in the School.
  • Update and maintain an On-line Budget Office database including: recording commitments for full time faculty, recording database with ledgers and investigating discrepancies, and updating CFI (Canadian Foundation Innovation) files.
  • Verify and process moving and sabbatical expenses for full time faculty; prepare appropriate documentation for Payroll, Human Resources and Financial Services.
  • Assist the Senior Faculty Financial Officer with special reports, salary projections and financial forecasts; prepare financial forecasts for professional development allowance account.
  • Reconcile monthly ledgers and investigate discrepancies including cell phone monthly charges.
  • Advise and provide information to departments regarding management of budgets; act as liaison between GCS departments and University service departments.
  • Maintain up-to-date and accurate policies and procedures making them available to all departments via the web.
  • Assist with faculty-wide management of timesheets; maintain control on key deposit refunds.

Requirements

  • Diploma of Collegial Studies, (3 year technical DEC) in accounting, finance or a related field or equivalent and two to four years related budget/accounting work experience.
  • Good knowledge (Level 4) of spoken and written English to write and prepare correspondence, documents, and reports, and to communicate effectively with faculty and staff; basic knowledge (Level 3) of spoken and written French to answer routine questions and to prepare basic correspondence.
  • Good knowledge (Intermediate Level) of Excel and database applications (to input information and to generate reports), Word (to prepare documents and reports).
  • Superior organizational skills and the ability to establish priorities.
  • Excellent interpersonal and communication skills.

Salary

$28.76 to $34.63 per hour

Union/Association

CUSSU

Interested applicants must submit a curriculum vitae with a covering letter by April 15, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.