SUPPORT - OFFICE PROFESSIONAL/CLERK IV (K2209)
GREENWOOD BLDG E PAYROLL (098551)
Closing Date: BALTIMORE COUNTY PUBLIC SCHOOLS
Clerk IV, Office of Payroll (21204)
: Supervisor, Payroll
: 04 (Full time; 12 months)
: $18.14 to $23.15 per hour, per the ESPBC
- Education Support Professionals of Baltimore County pay scale, effective January 1, 2019.
Under the direction of the Office of Payroll’s supervisors, the payroll clerk’s primary responsibility is to ensure that each week’s payroll is processed accurately and on time. The payroll clerk is responsible for all of the payroll functions in one of five geographic areas. In addition, the payroll clerk serves as a back up to other payroll clerks to ensure the efficient and timely processing of BCPS payrolls. Performs other duties as assigned.
EXAMPLES OF DUTIES:
Enters, reviews, verifies, and corrects time and attendance, pay documents, and electronic transactions (e.g., Smart Find Express, Kronos) from approximately 35 schools in a geographic area of BCPS. Provides direction to school and office timekeepers regarding pay and leave transactions and payroll procedures in accordance with established policies, rules, and master agreements.
Processes other routine payroll transactions, including address changes, W4 updates, and name changes.
Prepares transactions for the “supplemental payroll,” the payroll which is processed “off cycle.” This includes the preparation of manual checks, cancelling direct deposits, and calculating and posting resulting salary and retirement adjustments to employee and system payroll records.
Tracks, records, and processes Office of Payroll staff’s absences.
Receives, distributes, and files documents. Sets up and maintains spreadsheets and logs. Enters and retrieves information from databases. Organizes and maintains electronic and paper document filing systems.
Performs other duties as assigned.
Education, Training and Experience:
Possession of a high school diploma or appropriate equivalent, plus five years of office clerical experience.
Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.
Experience in processing payroll for large, high volume transactional organization is preferred.
Experience or familiarity with CGI AMS Advantage HR, E-Solutions’ Smart Find Express, and Kronos’ time reporting system is preferred.
Knowledge, Skills, and Abilities:
Knowledge of governmental/public sector payroll practices and procedures. Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and Microsoft Office applications. Knowledge of automated office systems.
Skill in rapid and accurate data entry. Skill in reviewing and correcting payroll and financial records and reports. Skill in maintaining spreadsheets and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in interpreting rules, regulations, policies, and procedures. Skill in providing routine information to telephone callers and office visitors.
Ability to communicate effectively. Ability to perform mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidentiality of employee and system records.
PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is essentially sedentary, but may include occasional walking, standing, lifting, carrying, and other physical activities performed in an office environment. Work requires frequent operation of office equipment, including personal computers.
CONDITIONS OF EMPLOYEMENT:
This position is considered “essential as needed” and is required to work when schools are closed due to inclement weather or other emergency conditions. Working during winter and spring breaks is required.
Position is eligible for the Maryland State Retirement System.
This description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required.
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9610 Pulaski Park Drive, Suite 219, Baltimore, Maryland 21220 (443-809-4360).
Please read and carefully follow the instructions provided below.
- Applicants are required to have a completed application on file for employment with the Baltimore County Public Schools.
- Professional references must be submitted to complete your application. Examples of professional references include current and former managers, supervisors, mentors and/or university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
- Be sure to account for all periods of employment and unemployment and include names, addresses, and telephone numbers of employers.
- Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
Roger Plunkett, Ph.D.
Human Resources Officer
6901 Charles Street, E Building
Towson, Maryland 21204
- All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (State of Maryland, Senate Bill 315, effective October 1, 1986) completed. The fee charged for fingerprinting is $81.00. An identification card will be issued which must be shown prior to employment.
- Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
- If you have military experience you will be asked to provide a copy of DD214.
- Official transcripts for all higher education must be received prior to hire.
- Some positions will require employees to undergo a physical examination and/or drug testing.
- All newly hired personnel must attend a Badges and Benefits session.
- Additional job verification will be required for salary credit.