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Jr Staff Accountant - Phoenix At Baker Commodities, Inc.

Location: Phoenix, Arizona

Job Description

Job purpose: Responsible for payroll and accounts payable processing for the division.

Duties and responsibilities:

  • Coordinate and assist in the compilation of invoices received for the Phoenix Division.
  • Compiles or assembles voucher packages for approval, including coding of disbursements to proper general ledger accounts. Voucher package, including purchase order, receivers, invoice(s) and voucher cover sheet.
  • Maintains excel schedule of vendor type expense allocations.
  • Performs a comprehensive review of invoices and check requests to determine they include valid expenses prior to inputting into accounts payable system.
  • Performs data entry of accounts payable vouchers.
  • Prints and assembles checks, and provides together with voucher packages to management for check signing.
  • Prepares checks for mailing.
  • Calculates and processes vendor discounts through accounts payable process.
  • Performs monthly reconciliation of accounts payable general ledger and summary accounts payable aging.
  • Posts accounts payable vouchers.
  • Assist the division with new hire paperwork and set-up.
  • Process all employee reimbursements on time.
  • Maintain and update employee personnel profile for all division employees.
  • Coordinate all new hire paperwork with Corporate HR and Payroll.
  • Responsible for various union invoices/billings such as; health and welfare payments, and union dues.
  • Prepare all required payroll reports with use of Access and Excel programs.
  • Respond to unemployment claims.
  • Complete any requests for employee letters for disability/workmen?s comp wages.
  • Prepare special reports as required by management.
  • Track all vacation/sick requests to ensure all paperwork is correct and time is available.
  • Review the union contracts to be sure all employees are being paid according to the contract (2 Unions) sick, vacation, wages, etc.
  • Work with the Managers to ensure all payroll and employee issues are handled on time and accurately.
  • Interact with others in a professional and ethical manner
  • Follow department and company procedures
  • Keep up regular attendance and punctuality; regular attendance and punctuality are essential for the smooth operation of this company
  • Other duties as assigned

  • Must have 2 years of current experience processing payroll
  • Experience working with union contracts
  • Knowledge of leave laws
  • Working knowledge of Microsoft Office, including Outlook, Excel, and Word and Access
  • Knowledge of Paylocity will be helpful

Physical Demands/Requirements:

Constantly (over 2/3):

  • Operates computer and other office productivity machinery such as calculator, copy machine and printer.
  • Remain in a stationary position for 50% or more of the time
  • Review documents, organizes data and detects accuracy of information

Frequently (1/3-2/3):

  • Moves throughout office accessing files, office machinery, etc.
  • Communicates with co-workers and exchanges accurate information in-person, telephonically and via electronic devices/e-mail

Occasionally (under 1/3):

  • Moves materials or documents up to 25 lbs